WHY ARE DOCUMENTS ARCHIVED?
Over time, businesses and institutions can accumulate large quantities of files and documents that may need to be retained for many years, even if no longer referred to on a regular basis. Problems encountered by in-house storage include the lack of space, the cost of space, labour and overheads, and possible organisational problems in finding records when required.

QUICKSILVER's archive service is designed to solve these problems. By storing records with us, clients generally find that they can save money and still access a document quickly, within an hour if need be.

HOW ARE DOCUMENTS ARCHIVED?
The majority of records stored are documents and files packed into dedicated storage boxes typically (420 x 350 x 265) mm in size. Boxes can be obtained from  QUICKSILVER that are of a high specification, yet cheaper than branded products.

Records are boxed by the client or by  QUICKSILVER staff. The contents should be catalogued against a box reference so they can be located speedily. This can be carried out by clients' staff, or by our own skilled personnel who will log the items to our computerised database.

The catalogued boxes are then stored in our dedicated, humidity-controlled archive store, on new high-quality racking units with steel shelf panels.

Every location on the racking has a unique reference that is recorded on our computer database as part of the box record. We are therefore able to locate any box within minutes for retrieval and client inspection. Our cataloguing and retrieval service can be by box only, or by individual file or record.

If items to be stored include drawings, ledgers or other items of unusual shape or size requiring special boxes or fittings,  QUICKSILVER will endeavour to provide a cost-effective, secure storage solution.

WHAT DOES IT COST?
Our collection and delivery charges are structured so as to provide clients the opportunity to access to their records FREE of CHARGE. For a comprehensive list of our charges, please CLICK HERE.

For clarification, or to obtain a personal quotation, or for further information, please CLICK HERE and complete the enquiry form

HOW ARE DOCUMENTS RETRIEVED?
When a client requires access to a record or box, a faxed or emailed request ensures that it is delivered the next working day, or, if specified, on the same day, or within 1 hour, or by whatever agreement exists with that client. By fax or email, a client also notifies us of boxes to be collected. Boxes are transported in our well-maintained fleet of vehicles. For moving unboxed records prior to archiving, we can provide heavy-duty removal crates.

Provision can be made for clients to inspect their documents at  QUICKSILVER's site. Advanced warning overnight must be given by fax or email, else be subject to the charges of other premium services.

SECURITY
Our new purpose-built document archive, set in a high security compound with other storage units, is protected by 24-hour fire and intruder alarm systems, which are constantly monitored by an off-site station. This is supplemented by regular site patrols.

DESTRUCTION OF UNWANTED DOCUMENTS
QUICKSILVER provides a total service for the disposal of unwanted confidential documents, whether in boxes, sacks or loose. For boxes in store, our computer tracking system indicates daily the boxes for which destruction is due. After confirmation with the client, we arrange for disposal by shredding by an expert re-cycling agency who can ensure absolute confidentiality. Incineration is not offered due to environmental considerations.

A certificate of destruction is issued to the client. We can also, at short notice, arrange for the collection and destruction of bulk documentation from remote sites.